Agenda

1. Chairman's opening and welcome

2. Apologies for absence

3. Minutes of the previous 2007 AGM held at Bovey Tracey, Devon

4. Matters arising from these minutes

5. Matters arising from officers' reports

       Note: the reports from the chairman, secretary, treasurer, membership secretary, research coordinator, editor
       and webmaster will be available for members to read before the meeting.

6. Election of officers and committee members

       The entire committee is standing for re-election, as follows:

       Chairman: Richard Witheridge  -- proposed by Ron Dixon, seconded by Paul Witheridge (Canada)

       Vice-chairman: Paul Witheridge (UK)  --  proposed by Brenda Dixon, seconded by Kathy Witheridge

       Secretary: Beryl Witheridge  --  proposed by Ron Dixon, seconded by Pamela Glynn

       Treasurer: Beryl Witheridge  --  proposed by Ron Dixon, seconded by Joyce Browne

       Assistant Treasurer: Paul Witheridge (UK)  --  proposed by Brenda Dixon, seconded by Paul Witheridge (Canada)

       Membership Secretary: Paul Witheridge (UK)  --  proposed by Joyce Browne, seconded by Kathy Witheridge

       Research Coordinator: Kim Cook  --  proposed by Ron Dixon, seconded by Paul Witheridge (UK)

       Editor: Paul Witheridge (UK)  --  proposed by Pamela Glynn, seconded by Paul Witheridge (Canada)

       Assistant Editor: Kim Cook  --  proposed by Paul Witheridge (UK). seconded by Beryl Witheridge

       Webmaster: Paul Witheridge (Canada)  --  proposed by Beryl Witheridge, seconded by Paul Witheridge (UK)

       Note: As no other nominations have been received to-date for these posts, the above will be re-elected without
       opposition unless further nominations are received.

       The following committee members 'without portfolio' have also been nominated for re-election and have agreed
       to stand:

       Roy Cook  --  proposed by Beryl Witheridge, seconded by Paul Witheridge (UK)

       Pamela Glynn  --  proposed by Paul Witheridge (UK), seconded by Beryl Witheridge

       Maureen Witheridge  --  proposed by Paul Witheridge (UK), seconded by Beryl Witheridge

       Note: No other nominations have been received to-date and, as the Society's constitution allows for a maximum
       committee size of twelve, the above will be elected unopposed unless more than four additional nominations are
       received.

7. Overseas representatives

       Proposed by Richard Witheridge (chairman),
       Seconded by Paul Witheridge (vice-chairman)

       The following have a agreed to continue as the Society's overseas
       representatives and the Society is delighted to accept their offer.

       Australia: Judith and Allan Witheridge
       New Zealand: Velma Metcalfe
       North America: Kathy Witheridge

8. Effect of the increase in the annual subscription for the Federation of Family History Societies (FFHS)

       Proposed by Beryl Witheridge
       Seconded by Paul Witheridge (UK)>

       The WFHS subscribes to two national genealogical societies, namely the FFHS and the GoONS (Guild of One-Named Studies). At the moment this costs
       the WFHS 72 GB pounds per year, but the FFHS is proposing changes to both the way it calculates subscription rates (based on the number of WFHS
       members) and the benefits we receive from the FFHS. We need to discuss this and review whether the WFHS should continue its membership in these
       national societies.

       Note: This is just a discussion and therefore does not embody any resolution requiring a vote. Should there be any resulting motion from the floor calling for a
       vote, the result would be a non-binding recommendation to the committee (according to the Society's constitution).

9. Regional social get-togethers

       Proposed by Pamela Glynn
       Seconded by Kim Cook

       Because many members cannot attend the annual reunion, it is proposed that social get-togethers be hosted by members in various regions.

       Note: (see above note under point 8).

10. Cost of membership in New Zealand and Australia

       Proposed by Paul Witheridge (UK)
       Seconded by Beryl Witheridge

       Sue Witheridge reported that the 12 GB pound overseas subscription translates to around 25 NZ dollars, but to understand its effective cost in New
       Zealand, UK members should think of it as 25 GB pounds. There is a similar, but lesser effect in Australia.

       Previous discussions have always concluded that we should stick with the current distribution of a printed magazine. It is worth revisiting this to see if we
       think that an alternate offering, such as electronic distribution, should be considered and whether we should canvas our overseas members' opinions.

       Note: (see above note under point 8).

11. Christmas card charity for 2008 to be OXFAM

       Proposed by Brenda Dixon
       Seconded by Beryl Witheridge

12. Date and venue for 2009 Reunion

13. Date of next committee meeting

14. Any other business

       Any members who are unable to attend the AGM, but have points, relating to the above agenda, which they wish raised at the meeting, should e-mail details to the Secretary.

Beryl Witheridge
Secretary
Witheridge Family History Society