Reunion 2021 Witheridge - Witheridge - Genealogy & Family History Society
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Date: Virtual AGM Friday 20th August 2021

Timetable

Friday 20 August Chairman opens meeting
Friday 20 - Sunday 29 August Virtual discussion between participating members by " reply all" email
Voting opens for any planned items e.g. Committeenominations,if any are no longer running unopposed at that time
Sunday 29 August Discussion content is shared with non-participating members(contact details withheld)
Monday 30 August - Sunday 5 September Voting opens for anynew items raised during discussion(and remains open for planned items)
Monday 6 - Sunday 12 September Extended voting window for non-email membersonly(to allow time for post)
Monday 13 September onwards Voting results to be shared once tallied Summary minutes to be includedin next Newsletter
All full members, and additional family members over the age of 16 who are covered by that membership, are entitled to vote, provided themembership is fully paid up at the date of the meeting. Email votes, and any enquiries outside of the VAGM "reply all" discussion, should continue to be sent to:amykennedy.ask@gmail.com
The correspondence address for any postal votes, for this year only, will be:
Flat 2 Branscombe Court, 109 Westmoreland
Road Bromley
Kent
BR20UL
If you took part in last year''s VAGM but would prefer not to participate thisyear, or if you had previously declined to participate but would like to do so this year, please let us know via the above contact details at least 1 week in advance of the VAGM. Anyone wishing to participate this year who has not done so previously will need to return the below GDPR declaration:
I consent to my email address being shared with all members of the WitheridgeFHS for the purpose of enabling group discussions on Society business.(i.e. virtual meetings). I am aware that if I decline I will be automatically excluded from participation in any virtual meeting but will still be eligible to vote and will receive a copy ofany discussions after the meeting ends.

I agree that I will not use any WitheridgeFHSmember's email address, which has been made available to me for the purpose of enabling group discussions on Society business, for any other purpose with out their express consent. I am aware that if I decline I must be automatically excluded from participation in any virtual meeting for the protection of other member's privacy, but I will still be eligible to vote and will receivea redacted copy of any discussions or meeting minutes after the meeting ends

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